Admin Guide — Ánmut × EduNexus

Section 1 · First-Time Setup

Setting up EduNexus for the first time

Run this checklist when you first receive your EduNexus installation. Complete all steps before inviting any students or instructors.

1

Log in and change the default password immediately

/edunexus/login.php

🚨

Security critical. The default credentials are publicly documented. Change them before doing anything else — an unsecured admin account is a serious vulnerability.

Log in with default: admin@edunexus.com / Admin@123
Go immediately to Profile → Security → Change Password.
Set a strong password: minimum 14 characters, mix of uppercase, lowercase, numbers, and symbols.
Also change the default instructor password (james@edunexus.com / Admin@123) from Admin → Instructors.
Enable 2FA on the admin account: Profile → Security → Enable Two-Factor Authentication.

2

Configure email (SMTP) so the platform can send emails

Admin → Settings → Email

Settings → Email Tab

SMTP Host

smtp.gmail.com

SMTP Port

587

From Email

noreply@anmutschool.com

Go to Admin → Settings → Email tab.
Enter your SMTP host: smtp.gmail.com (Gmail) or smtp.office365.com (Outlook).
Port: 587 for TLS (recommended). Username: your full email address.
For Gmail: create an App Password (Google Account → Security → App Passwords) — do NOT use your regular Gmail password.
Set From Name to "Ánmut Nursing School" and From Email to your school email address.
Click Save, then click Send Test Email. Check your inbox (and spam). If it arrives, email is working.

3

Upload your logo and set site name

Admin → Settings → General / Appearance

Go to Settings → General. Set Site Name to "Ánmut Nursing School".
Set Tagline, Contact Email, and Phone Number.
Go to Settings → Appearance. Upload your Logo (PNG, transparent background, recommended size 400×140px).
Upload a Favicon (32×32px PNG) — this appears in browser tabs.
Set your Primary Colour to #006020 (Ánmut forest green).
Click Save. Refresh the page to see your branding applied.

✅ First-Time Setup Checklist — Complete Before Going Live

Default admin password changed to a strong, unique password

Default instructor credentials changed

2FA enabled on admin account

SMTP email configured and test email received successfully

Site name, logo, and primary colour set correctly

Database backup taken and stored off-server

Section 2 · Users & Roles

Managing users across all roles

4

Create a new user (any role)

Admin → Students / Staff / Instructors → Add New

Go to the appropriate section: Admin → Students, Admin → Staff, or Admin → Instructors.
Click Add New and fill in: First name, Last name, Email address, Phone number.
Assign the correct role. Role determines what the user can see and do in the platform.
Set their programme or department if applicable.
Tick Send Welcome Email — the user receives their login link and temporary credentials by email.
Click Save. The account is created immediately.

5

Bulk import students from a CSV file

Admin → Students → Import CSV

Go to Admin → Students → Import CSV.
Download the CSV template — always use the template, not a custom-formatted file.
Fill the template columns: first_name, last_name, email, phone, programme_code. Save as CSV.
Upload your completed CSV (maximum 500 rows per import).
The platform shows a preview — review for errors before confirming.
Click Confirm Import. Accounts are created and welcome emails sent.
Any rows with errors (duplicate email, missing required field) are flagged — fix and re-upload those rows separately.

6

Understanding roles and permissions

Role overview

⚙️ Admin

Full platform access. Can manage all users, settings, payments, and content. Only Revodums or designated platform owner.

📚 Instructor

Can create and manage their own courses, grade assignments, post announcements, and view their own students and earnings.

🏥 Staff

Can manage admissions, view student records, post announcements, and handle support tickets. Cannot access payment settings.

🎓 Student

Can access enrolled courses, take quizzes, submit assignments, view grades, and download certificates. Cannot see other students' data.

🔑

Assign the minimum role that allows someone to do their job. Admissions coordinators should be Staff, not Admin. Restrict Admin access to platform owners only.

Section 3 · Payments

Configuring payments and managing invoices

7

Configure payment gateways

Admin → Settings → Payment Settings

Go to Admin → Settings → Payment Settings.
Stripe: Enter your Stripe Publishable Key and Secret Key from your Stripe Dashboard. Toggle on to enable. Supports card payments and instalments.
PayPal: Enter your PayPal Client ID and Client Secret from the PayPal Developer Console. Toggle on.
Bank Transfer: Toggle on and enter your bank account details — students see these at checkout and must upload proof of payment manually.
Instalment Plan: Toggle on and set the number of months. The first payment activates enrolment.
You can enable multiple gateways simultaneously. Students choose their preferred method at checkout.
Click Save after configuring each gateway. Test a real payment (even ₦1) before going live.

8

View and manage orders and invoices

Admin → Orders / Invoices

Go to Admin → Orders to see all payment transactions — status, amount, gateway, and student.
For bank transfer orders: when a student uploads their proof of payment, the order shows as "Pending Confirmation". Open the order, verify the receipt, and click Mark as Paid to activate their enrolment.
To issue a refund: open the order and click Refund. For Stripe/PayPal orders this processes automatically. For bank transfer, process manually then mark as refunded.
Go to Admin → Invoices to download PDF invoices for any student's records.

9

Create and manage scholarships

Admin → Scholarships → Add New

Go to Admin → Scholarships → Add New.
Set name, type (full / partial amount / percentage), available seats, and expiry date.
If "Application Required" is ticked, students apply from the checkout page. Their applications appear in Admin → Scholarships → Applications for your review.
Set the programme or course it applies to, or leave blank for platform-wide.
Active scholarships appear as an option on the checkout page automatically.

Section 4 · Website & Content

Managing Ánmut website content from EduNexus

The Ánmut website pulls live content from EduNexus via APIs. You control what appears there from these admin panels.

10

Manage the homepage hero slider

Admin → Slider

Go to Admin → Slider. Add, edit, and reorder the hero slides shown on anmutschool.com.
Each slide has: Title, Subtitle, Background Image, CTA Button Text, CTA URL, and Status (Active/Inactive).
Upload a high-quality background image (minimum 1920×1080px) for each slide.
Drag slides to reorder. Only active slides appear on the website. The website refreshes its slides every 60 seconds.
Good slide content: current intake announcement, programme highlights, certificate success stats.

11

Add blog posts (shown on the News page)

Admin → Blog → Add New

Go to Admin → Blog → Add New.
Write a title, full content using the rich text editor, and a short excerpt (shown on the blog grid).
Set category: Admissions, Financial Aid, Study Tips, Graduate Stories, Programme News, Healthcare Career.
Upload a featured image (16:9 ratio) — shown as the blog card thumbnail on anmutschool.com/pages/news.php.
Set status to Published when ready. The Ánmut news page refreshes automatically.
Aim for 1–2 posts per month to keep the news page fresh and engaging for prospective students.

Section 5 · Analytics & Backups

Monitoring performance and protecting your data

12

Read the analytics dashboard

Admin → Analytics

Go to Admin → Analytics for live platform metrics.
Enrolment Trends: monthly enrolments by programme. Use this to plan intake capacity.
Revenue: daily/weekly/monthly breakdown by gateway and course. Export to CSV for accounting.
Completion Rates: identify which lessons have high drop-off. Flag to the relevant instructor.
Admissions Funnel: applications → shortlisted → admitted → enrolled. Identify conversion bottlenecks.
Export any report to CSV: click the Export button in the top-right of each chart.

13

Create a database backup

Admin → Backups

Go to Admin → Backups → Create Backup.
Choose scope: Full Database (recommended weekly). Click Generate.
Download the compressed SQL file when it's ready. Store it in a secure off-server location (Google Drive, Dropbox, or S3).
Enable Scheduled Backups in Settings → Backup — set to daily for active cohort periods, weekly otherwise.
The platform retains the last 10 automated backups on-server. Download and store at least the weekly backups off-server.

⚠️

Backups only protect you if they're stored off-server. A server failure means both your live data and on-server backups are lost simultaneously. Always maintain at least one copy on a separate service.

✅ Weekly Admin Checklist

Reviewed analytics dashboard — checked enrolment and revenue trends

Database backup created and stored off-server

Checked for any grading delays (ungraded submissions older than 5 days)

Reviewed admissions funnel — actioned any stalled applications

Section 6 · Platform Settings

Key settings every admin should know

14

General and LMS settings

Admin → Settings

General tab: Site name, tagline, contact email, timezone. Set timezone to your local zone — affects all scheduled dates and notifications.
LMS tab: Toggle Admissions Open — when off, the application form on the Ánmut website is disabled and shows a "Closed" banner. Turn off between intake cycles.
LMS tab: Set Certificate Auto-Issue to enabled — ensures certificates generate automatically when completion conditions are met.
Social tab: Add your Facebook, Instagram, LinkedIn, and YouTube URLs — these appear in the EduNexus platform footer.
SEO tab: Set Meta Title, Meta Description, and Google Analytics Measurement ID. These improve search visibility for the platform.

15

Platform security settings

Admin → Settings → Integrations / LMS

To enforce 2FA for all admin and staff accounts: Settings → LMS → Require 2FA for Staff. Toggle on.
To reset a user's 2FA (if they've lost their device): Admin → Students/Staff → [User] → Security → Reset 2FA.
Review Admin → Activity monthly — shows all admin actions with timestamps. Helps detect unauthorised access.
To handle a GDPR data request: Admin → GDPR → Export User Data (for access requests) or Delete User Data (for erasure requests). Both are logged automatically.

16

Maintenance mode — use when updating

Admin → Settings → Maintenance

Go to Settings → Maintenance.
Toggle Maintenance Mode ON before performing any major updates, database migrations, or file changes.
Set a custom message — e.g. "We're upgrading the platform. We'll be back in 30 minutes."
Your admin IP address is automatically whitelisted — you can still access the platform while students see the maintenance screen.
Toggle Maintenance Mode OFF when your changes are complete and tested. Always test key flows (login, course access, payment) before turning maintenance mode off.

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Schedule maintenance for off-peak hours — early morning or weekend. Check your analytics for the lowest-traffic period and use that window.

✅ Platform Go-Live Checklist

Timezone set correctly in General settings

Admissions Open toggled ON in LMS settings

Certificate auto-issue enabled

At least one payment gateway configured and tested

At least one hero slide live on the Ánmut website

All instructor and staff accounts created and credentials sent

Maintenance mode is OFF